Questions?
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Event

Exhibitors

Buyers

Hosted Buyer Program

One on One meetings

Event

How can I attend?

Registration is by invitation only and it is extended to top wholesalers, tour operators and large retail travel agencies from throughout the Americas who contract products and services used by Latin American, Caribbean and North American travelers.

Is the show open togeneral public?

No. La Cumbre is based on one on one business meetings between registered Exhibitor and Buyer companies, thus not open to the general audience.

Does this mean I need to be pre-registered in order to attend La Cumbre?

Yes. All delegates and companies MUST be pre-registered before showing up at the Registration and Credential Claiming area. No registrations will be accepted on site or during the show.

What is the required dress code for the event?

Business attire is recommended for the entire event.

What is the addressof the show venue and host hotel?

Hilton San Diego Bayfront
1 Park Boulevard, San Diego, California, United States 92101
T: 1-619-564-3333 Fax: 1-619-564-3344

What are the show opening times?

Wednesday, September 8^th: 9:30 am - 5:30 pm
Thursday, September 9^th: 9:30 am - 5:30 pm
Friday, September 10^th: 8:30 am - 3:30 pm

What activities take place during each day?

Delegate registration and badge / materials claiming starts early in the morning on the first day of the show (Wed, Sept 8th). The conference program also takes place during that day, and during the evening the show schedule includes the Official Opening Press Conference, the Media Reception and the general Opening Reception, open to all La Cumbre Delegates.
The business meetings will take place during Thursday 9th and Friday 10th, as well as the Destination Seminars.

What is the official language?

English is the official language. We do, however, provide information in Spanish and Portuguese as a courtesy to our Latin American delegates.

How do I register?

Registration is available by downloading, completing and faxing to +1 305 365-0783 the registration form in each section.

When will I receive my badge?

All badges and materials for the event will be given to you at La Cumbre onsite registration.

What happens if I lose my badge?

Display of delegate badges will be requested in order to access the exhibition floor. A USD 200 fee will be charged for replacement badges, without exception.

Can I replace a delegate?

You can name a colleague to replace you at no additional charge. Please send an email to rosadela.arenas@reedlatam.com the information by fax to +1 305 365-0783. Notification of changes received by July 1^st will be included in the Directory. Changes received between July 2^nd and August 14^th will appear in the addendum. All changes received after August 15^th will not appear in printed material, please present a note detailing these changes at the registration desk on site at the event.

Whatis thecancellation policy?

Cancellation letters will only be accepted by mail, handwritten or printed and signed, sent out to our office in Miami. Please note: for cancellation notes received before July 10^th, 2010,the cancellationpenalty will be 50% of the registration fee, and fornotes received after that date, the penalty ascends to 100% of the registration fee.

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Exhibitors

How do I register as an Exhibitor?

You can download the registration form by accessing this link. Please fill in all requested fields, and submit as directed.

Where are the Exhibiting companies from?

Exhibitor companies register from all over the Americas. On the 2009 edition La Cumbre hadexhibitors from Argentina, Belize, Brazil, Canada, Dominican Republic, El Salvador, Jamaica, Mexico, NetherlandsAntilles, Nicaragua, Panama, Puerto Rico, USA, Uruguay and the US Virgin Islands, among others.

How many delegates may each Exhibitor company bring to theirbooths?

Depends on the booth each company requests (see table below).Registration of additional delegates requires an extra USD 545 fee each. Please note that all delegatesregistered MUST represent the same single company. If your company wishes to promote more than its own products, you should register fora shared booth.

What are the registration fees for Exhibitors?

Booth prices are as follows:

^* If youchoose to registerforthis type of boothyou MUST inform us the name of the other company and the other company MUST submit the Registration Form at the same time.

Note:
a) Exhibitor registration does not include hotel accommodation or airline tickets. Each exhibiting delegate receives 1 appointment schedule (up to 30 appointments). Maximum 2 appointment schedules per 10' x 8' booth.
b) With your registration you are donating 40 USD to Just a Drop organization.
c) CVBs and organizations representing multipleproducts should contact us to learn about special pavilions and rates.

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Buyers

How do I register as a Buyer?

You can download the registration form byaccessing this link. Please fill inall requested fields,and submit as directed. All new buyers, and buyers who have not attended the show in the last two editions, must submit the pre-qualification form, and wait for approval. Only then will they be requested to fill in a registration form.

Is the accomodation at the Host Hotel included for all delegate buyers?

Yes, the three nights included are Sept 8th, 9th and 10th, and buyer companies and delegates do not have the ability to change their reservation dates at the Host Hotel. However,register buyerscan request additional nights by directly contacting the Hilton San Diego Bayfront with their reservation number, which can be provided by our staff.

What is the registration fee for Buyers?

Fees and Payments

¹The Registration fee includes:

• Hotel Accommodation during the event at one of our host hotels.
  
• Credentials.
  
• Appointment Schedule with the most important Exhibitors of Americas Travel and Tourism Industry.
  
• Attendance to the official social and meal functions.
  
• One to One meetings. Each exhibiting delegate receive 1 appointment schedule (up to 30 appointments).
  
• Delegate Bag with event's sponsors' promotional material.
• Round trip Airport - Hotel Transfer.

² Only available to Southern California residents - 100 miles from host hotel (please make sure to include a photocopy of proper documentation displaying current residential address along with this registration form) Includes: Appointment schedule with the most important exhibitors of Americas Travel and Tourism Industry. Credentials and Delegate Bag with event's sposnsors' promotional material. Attendance to the official social and meal functions.

How can I pay?

• Credit Card: Visa, MasterCard or American Express.
• A check drawn on a U.S. bank in U.S. dollars, payable to Reed Exhibitions Latin America.
• Wire Transfer.
  

For further information on these payment methods,please contact us.

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Hosted Buyer Program

Why enter the Hosted Buyer Program?

All Buyers who can certify having complied with the Program requirements, will receive a full refund of their registration fee at the end of the show. Plus, all Hosted Buyers will be included as members of Club Elite, therefore participating in the raffle taking place during the Closing Luncheon. Raffle prizes usuallyrange from USD 1,000 to USD 3,000.

What do I need todoin order to participate as a Hosted Buyer?

1. Qualify and register as a Buyer before July 1^st, 2010.
2. Pre-schedule a minumum of 25 appointments online.
3. Attend to a minimum of 25 appointments during the two days of business rounds. It is mandatory that those include the pre-scheduled commitments.
4. Attend to at least one Destination Seminar.
5. Submitthe Club Elite Passport on the last day, before the closing luncheon.
   

How do I certify my presence at the business meetings and the Destination Seminar?

All buyers must request a sticker at the end of each appointment, and upon exiting the Destination Seminar room. Please note no signatures will be accepted instead of stickers.

If my company decides to send two buyer delegates, can both of them participate as Hosted Buyers?

Yes, but ONLY if each delegate makes their own appointments. Otherwise, only the first delegate registration will be reimbursed.

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One on One Meetings

The One to One Meetings provide a structure for interaction among decision-makers. Meetings are programmed as 15-minute sessions.

How do I receive the appointment schedule?

Appointment taking delegates will be able tochoose their meetings by using the Appointment Selection Process. You will be notified by e-mail when the Appointment Selection Process is completed and your matched appointments are confirmed.

How many appointments may I request?

You may request up to 35 appointments out of which a maximum of 30 appointmentswill be matched. Note: Appointments are confirmed based on buyer requests, and suppliers are encouraged to contact their targeted buyers as soon as possible.

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